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Accounting Assistant

Position Summary

This position primarily has general bookkeeping responsibilities, including but not limited to processing cash deposits and accounts payable. May be directed by department Management to assist and to provide support in related departments.

Required Education and Experience

  • High school diploma or General Education Degree (GED)
  • 1 to 2 years of related accounting experience with similar responsibilities
  • Proficiency with MS Office products (Outlook, Word, Excel) & related software applications
  • Strong mathematics proficiency
  • Typing skills of 35 WPM
  • Excellent data entry skills
  • Strong mathematics proficiency

Preferred Education and Experience

  • Associate degree in Accounting or related field
  • 2-5 years of accounting experience that would enable performance of the full scope of the position
  • Experience with Great Plains and/or similar accounting software
  • Intermediate knowledge of MS Office products (Outlook, Word, Excel) & related software applications
  • Previous experience at a warranty administration company

Position Type/Expected Hours of Work

  • Full-time position
  • Standard days are Monday through Friday
  • Standard hours are 40 hours per week
  • Must be willing and have the ability to work additional hours during peak business needs and occasional weekend hours, as requested
  • Must be willing to adjust work hours depending on Manager’s scheduling requirements

Competencies

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

  • Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
  • Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
  • Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings as required
  • Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
  • Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans
  • Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality
  • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
  • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
  • Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly

Essential Functions

  • Prepare cash deposits and make deposits daily
  • Processing of daily accounts payable
  • Data entry into Great Plains accounting software
  • Collect, maintain and process W-9 forms
  • Maintain hard copy and electronic filing systems
    Assists in processing disbursements (ACH, wires, checks, etc.)
  • As directed by department Management, provide support in related departments e.g., Cancellations and Accounts Receivable
  • Organize and scan forms
  • Create various reports
  • Perform general bookkeeping tasks
  • Provide support for internal or external audits as assigned
  • Successfully complete duties in a timely manner and by assigned deadlines
  • Maintain customer account information & communicate to other departments, as needed
  • Return phone messages and emails within one business day
    Build, strengthen and maintain positive business relationships by establishing rapport with internal and external personnel
  • Maintain the highest level of confidentiality by determining which information is confidential and should be limited and not conveyed to unqualified parties
  • Provide timely feedback to management concerning possible problems, service failures or recommendations to implement areas of improvement
  • Promote professionalism, teamwork, positive employee morale, and outstanding customer service
  • Perform special projects and other related duties as assigned

ABOUT AGWS

Headquartered just outside of Chicago, Illinois, AGWS is an innovative provider of administration services for Agents and Dealers offering vehicle service contracts, limited warranties, and a variety of environmental and aftermarket products across the United States. Since its inception in 1998, the goals of AGWS are to offer superior claim processing, exceptional customer service, and unrivaled profitability options. Products are insured by “A” or “A-” (Excellent) rated carriers. AGWS is part of the American Guardian Group of Companies and enjoys an A+ rating with the Better Business Bureau.

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800.579.2233

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